Apply for the 2025 January Food Fest HERE. 

January 24-26

 

Apply for the 2025 Spring Boutiques at the Barn HERE. 

March 21-23

 

Apply for the 2025 Spring Barn Festival HERE. 

May 15-18

 

Apply for the 2025 Fall Barn Festival HERE. 

Sept 19-21 & 26-28

 

Apply for the 2025 Fall Boutiques at the Barn HERE. 

Oct 24-26

 

 We are located at 3045 S Marian Rd. in Hastings, NE 68901.

Booth Info

We encourage vendors to have their booths styled in an attractive and creative manner. We are looking for unique and creative displays. Merchandise must be displayed in a way that looks pleasing and inviting. Vendors must have at least one person working in their booth at all times. If you will need relief for lunch, etc., please bring a helper with you.

For our Spring & Fall Festivals, we have both outdoor and indoor booth locations available.  If you have an outdoor booth, you will need to provide your own tent, and will want to have sides on your tent that you can close up at night. Indoor spaces are limited, so you will have a much better chance of getting approved for the show if you are willing to have an outdoor booth. All outdoor spaces are on nice thick grass and on level ground.

No two exhibitors may share a booth space without prior approval by Barn Festival. 

What are my chances of being selected to become an exhibitor?

Each year, we receive far more applications than can be accommodated, but there are also many new exhibitors each year. We try to have a limited number of vendors in each category. Events fill up quickly, and securing a space for one does not guarantee a space for the following event.

 

When should I apply?

Applications for all 2025 shows at the Barn will be available by December 1st on www.barnfestival.com. If your application is accepted, you will receive an acceptance email, but if you haven’t heard back and are curious, feel free to email us to check in at kara@barnfestival.com.

 

Price

If approved to be a vendor, you will receive an email with information for remitting payment. If not paid by the due date, your space may be offered to another applicant.

All payments are non-refundable, so before you commit, be certain you are able to attend.

Please note: vendors participating in both weekends of the Spring & Fall Festivals will receive a 25% discount for the second weekend and you will be in the same location for both weekends. You are also able to leave items here the week in between.

Booth prices for the Festivals start at $270 for an outside 10’x10’ space, and start at $350 for a 10’x10’ indoor space for the Spring and Fall Festivals. Electricity and WIFI are available at no additional cost, and if the event is a two weekend event, you will receive 25% off your booth fee for your second weekend.

 

SET UP

The majority of vendors will set up the day before opening day of each show, but if you need to come earlier that week, simply call us and we can make arrangements for that. We prefer that all booths are 100% set up by the night before opening day.

Vehicles must be removed from the premises and relocated to the vendor parking area no later than 30 minutes before the show each day. Vendor parking is BEHIND the warehouse on the west side of the road, and BEHIND the big red barn on the east side of the road. 

 

TEAR DOWN

Vendors may not start breaking down their booth prior to the close of the show. If we see any vendor obviously tearing down their booth before closing time, they will NOT be invited back for future shows. This is a very important rule and must be followed - as it is only fair to our customers and all of the other vendors. Vehicles will be allowed on the property for load out AFTER closing only. No vehicles may be brought forward before the event closes. Those staying for both weekends can leave their booths set up for the second weekend. Please note we aren’t responsible for any damage due to weather and wind, so please take anything fragile with you over the week.

 

SALES TAX REQUIREMENTS

All vendors must charge the appropriate sales tax of 5.5% on each purchase and cannot include sales tax in your price. You cannot make a sign that says “sales tax included”. Sales tax needs to be charged additionally on each transaction. If you reside in Nebraska you must have a Nebraska Tax ID  to participate in the event. If you do not reside in Nebraska you are not required to obtain a Nebraska Tax ID #. You will use the Out of State Vendor Tax Form provided by Barn Festival and the Nebraska Department of Revenue at the completion of the event. 

 

INSURANCE

One-day liability insurance policies are usually available through an existing Homeowners or Business insurance policy for a very low cost. It is required that each vendor obtain a policy that provides coverage for their booth space. Barn Festival and KD Designs Properties LLC is NOT responsible for any damage and/or injury that takes place within your booth space. Please keep all aisles clear and safe.

The majority of vendors will set up the day before opening day of each show, but if you need to come earlier that week, simply call us and we can make arrangements for that. We prefer that all booths are 100% set up by the night before opening day.

Vehicles must be removed from the premises and relocated to the vendor parking area no later than 30 minutes before the show each day. Vendor parking is BEHIND the warehouse on the west side of the road, and BEHIND the big red barn on the east side of the road. 

 

Vendor FAQ

What type of vendor spaces are available?

• We have both indoor and outdoor spaces available for the Spring & Fall Festivals, and indoor spaces only for our Food Market & Boutique events (due to the seasonal weather). Please let us know when you apply if you have a preference of being located inside or outside, or even requirement based on your product and we will do our best to accommodate your needs.

How many people attend your event?

• For the most recent years, we have been experiencing 4,000 attendees for the Spring Festival in May, and 6,000 to 7,000 for the Fall Festival in September.

How long have you had these events?

• The Barn Festival was started in 1994 and has been growing in size for the past 30 years.